Client
Tomoya
- Industry
- Professional Services
- Duration
- 8 months
- Team size
- 6
-50%
Project setup time
5 → 1
Tools consolidated
Unified
Source of truth
The challenge
Tomoya’s consultants juggled five disconnected tools for clients, engagements, time, and staffing. Data was duplicated and inconsistent, and spinning up a new project took days of manual setup across systems.
Our solution
Aayulogic delivered a unified platform built around a shared data model for clients, engagements, and people. A managed team owned the build end to end, migrating each legacy tool through phased importers and templated engagement setup.
The results
Project setup time dropped by 50%, duplicated records were eliminated, and partners gained a single real-time view of the firm’s pipeline, staffing, and delivery.
Technologies
“For the first time, every partner sees the same numbers. Aayulogic did not just build software — they understood how a services firm actually runs.”
AI Summary
Tomoya, a global professional-services firm, ran projects across five disconnected tools, causing duplicated data and slow project setup. Aayulogic built a unified platform with a shared data model for clients, engagements, and staffing. Project setup time dropped 50%, and partners gained a single source of truth across the firm.
Key Takeaways
- A shared data model replaced five disconnected tools and their duplicated records.
- Project setup time fell 50% with templated engagements and staffing.
- Partners gained a single, real-time source of truth across the firm.
- A managed Aayulogic team owned delivery end to end against quarterly outcomes.
Tomoya grew by acquisition, and with each acquisition came another tool. The result was five systems that never quite agreed with each other. Aayulogic consolidated them into one.
One model, not five tools
The core of the work was a shared data model that treated clients, engagements, and people as first-class entities across the firm. Templated engagement setup replaced days of manual cross-system data entry with minutes.
Results
Phased importers migrated each legacy tool without disrupting live projects. Within eight months, project setup time was halved and every partner finally worked from the same real-time source of truth.
Aayulogic
Aayulogic Team
Engineering and product writing from the Aayulogic team.